Indirect Procurement Technical Staff 1

Subaru of Indiana Automotive, Inc.

Procurement

Indirect Procurement Coordinator

Reports to:   Group Leader                                                                                             Position Type: Full-time

Summary

The Indirect Procurement Coordinator provides administrative support to the Indirect Procurement section. This role assists with release of purchase orders, purchase order confirmations, office supply ordering, system process training and various assigned projects. 

Essential Job Functions

The essential functions described below are intended to broadly define the expectations of the role.

1. Daily Purchase Order and Requisitions Releases
2. Daily Supplier Confirmations of Purchase Orders
3. Price Change and PO resolution as needed
4. Manage Departmental Office Supply Ordering and inventory
5. Manage Departmental Laptops
6. Process and Manage Business Card Orders for the company
7. Manage Supplier Registration Process within SAP Ariba for the company
8. Responsible for accuracy of the vendor master including facilitating changes with supplier as needed
9. Train suppliers on system processes
10. Enforce SIA policy and procedures with suppliers and internal associates
11. Any other project or task as added by supervisor or manager
12. All other duties as assigned

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the Associate for this role.  Duties, responsibilities, and activities may change at any time with or without notice.

Required Education, Experience and Qualifications

• Associate Degree in Procurement, Supply Chain, or related field or equivalent

Preferred Education, Experience and Qualifications

• Bachelor’s degree in Procurement, Supply Chain or related field
• Basic knowledge of SAP, SAP S4/HANA, or Ariba procurement software
• Familiarity with Japanese culture

Skills and Knowledge Required

• Proficient with Microsoft Office
• Independent self-starter able to prioritize work under pressure and tight deadlines
• Problem solving and reporting skills
• Strong oral and written communication skills
• Well organized and able to work with other departments within SIA

Work Environment

This role operates in a professional open office environment subject to frequent interruptions and distractions. Required to work in an industrial manufacturing setting that will include moving and/or assembly lines. This role may be required to utilize manufacturing equipment. This role routinely uses standard office equipment such as computers, phones, and photocopiers. The role frequently collaborates with colleagues, internal customers/Associates, external contractors, and management. 

Work Hours

This role generally works administrative hours (8:30 am to 5:00 pm Monday – Friday) and is subject to occasional overtime to meet demands of production, which may include 1-3 scheduled Saturdays per year and occasional daily overtime. This role does not currently allow for remote work opportunities.

Travel

This role requires minimal travel. Occasional travel may be required mainly for off-site training or business collaboration purposes.