HR Information Desk Coordinator

HR Information Desk Coordinator

Associate Relations

Company Overview

Subaru of Indiana Automotive, Inc. or “SIA”, located in Lafayette, Indiana, is the only Subaru vehicle manufacturing facility outside of Japan. SIA is a 4.4 million square foot automotive OEM – meaning our manufacturing process begins with coils of steel and ends with the high-quality vehicles you see out on the roads. We employ 6500+ Associates, both production and administrative, all under one roof. SIA is the safest automotive manufacturing plant in the United States and is also a pillar in the community due to its numerous fundraising activities held onsite, donations to local charities and plentiful volunteer opportunities. SIA is a frontrunner in environmental conservation being the first Zero-Landfill automotive manufacturing plant and the first to have its campus designated a backyard wildlife habitat. SIA has grown tremendously since its 1989 beginnings and continues to be an example of success within the automotive industry.

Summary

The HR Information Desk Coordinator performs a wide range of administrative and office support activities for the efficient operation of multiple Sections in the Human Resources Department.

Outline of Duties

The essential functions described below are intended to broadly define the expectations of the role.

1. Distribute Mail to multiple sections within HR Department
2. Manage AR Documents, Policies, and Tips on Portal
3. Coordinates relevant AR Procedures, i.e. GFTP and inter-department processes.
4. Administer and process the Open Line system.
5. Greet, assist, and route associates to the appropriate HR section.
6. Coordinate Roundtable Meetings
7. Manage PIP data keeping system & Termination Letters/Files & LOA filing.
8. Maintain SIA Facility Use Agreements and In-kind Donation Agreements
9. Coordinates Matching Gift and Grant Review/Selection Process
10. Support IS and Budget Activities - A.R. Travel requests/payment forms.
11. I-9 name change updates.
12. Responsible for confidential and time sensitive material
13. All other duties as assigned, including special project work.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the Associate for this role.  Duties, responsibilities, and activities may change at any time with or without notice.

Minimum Qualifications

• High School/GED and 0-2 years of relevant experience
• Strong customer service background
• Strong organization skills
• Proficient in Excel, Word, and a general understanding of Microsoft Access & SAP/SuccessFactors
• Ability to interact and communicate professionally with all levels of SIA Associates

Preferred Qualifications

• Associate’s degree
• Ability to lead projects

Subaru of Indiana Automotive, Inc. is an equal opportunity employer committed to employing a diverse 
workforce.